People & Records
Manage staff, attendance, shifts and salaries, including TDS, PF, ESIC and doctor payouts, in the same system that runs the hospital.
In short
Hospital HRMS software manages staff records, attendance, duty rosters and payroll for clinical and non-clinical teams. DevOrbital HMS covers a staff directory, attendance, duty roster, payroll with TDS and PF/ESIC, configurable doctor fee settlements, and separate views for doctors, nurses and management, with biometric attendance integration available.
The problem
Nursing and duty rosters are drawn on sheets and revised by message, so nobody knows who is on shift when a ward is short.
Attendance sits in a register or a biometric device while salaries are calculated in a separate sheet, and errors creep in during month-end.
Visiting consultants, fixed-salary doctors and fee-share arrangements all settle differently, and calculating them by hand causes disputes.
TDS, PF and ESIC each have their own rules and filing cycles, and a missed deduction becomes a problem for both the staff member and the hospital.
How it works
Each employee is added to the staff directory with role, department and pay structure.
Shifts and duties are assigned for doctors, nurses and support teams.
Presence is captured manually or from a connected biometric device.
Salaries are computed from attendance, with TDS and PF/ESIC applied.
Doctor shares and settlements are calculated from configured rules.
Payroll and staffing costs feed management reports.
What's included
Use it on its own — or connected
The HRMS module can be adopted without the clinical modules, which suits hospitals that want payroll and rosters sorted first. When billing is also on DevOrbital, doctor settlements draw on the same bills the patients are charged, and the roster lines up with departments in IPD and OPD.
Pairs naturally with:
Machine integration
Who it's for
Illustrative scenario · not a customer story
Running month-end payroll with attendance already in
HR and accounts manager
At month-end, the HR manager opens the payroll screen. Attendance from the biometric device is already there, and approved leaves are marked. She runs payroll for nursing and support staff, and TDS and PF/ESIC are applied as configured. Next, she opens doctor settlements, where the consultants' shares are calculated from billing data under rules set earlier. She reviews the totals, corrects one late leave entry and finalises the cycle. The audit trail shows the correction. (Illustrative scenario.)
HRMS stands for human resource management system. A hospital HRMS handles the people side of running the facility: who works here, in which role, on which shift, how much they are paid and what is deducted. Hospitals have unusually complex needs because they run round the clock, rely on shift work, and pay doctors under many different arrangements.
DevOrbital's HRMS module is one of the 40+ screens of the hospital management system. It covers a staff directory, attendance, duty roster, payroll and doctor settlements, with views for doctors, nurses and executive staff. It can be used on its own or alongside clinical and finance modules.
A duty roster states who works where and when. In a hospital, a missing nurse on a night shift or an unavailable on-call doctor is a clinical issue, not only an HR one. Keeping the roster in the same system as the rest of the hospital makes it visible to the people who depend on it.
DevOrbital's roster lets a manager assign shifts by department and role and adjust them when someone is on leave. Changes are recorded, so the hospital can see how duties were covered. Because attendance and roster sit in the same module, the gap between what was planned and what happened is easy to check, which also helps when preparing documentation for audits.
Salary processing in India involves statutory deductions: income tax deducted at source (TDS) on salaries, provident fund (PF) contributions, and ESIC contributions for eligible employees. The rules, rates and wage ceilings are set by the authorities and can change, so a payroll tool should let you configure them rather than hard-code them.
DevOrbital's payroll applies TDS and PF/ESIC as part of the salary run, using the settings configured for your hospital. Your accountant remains responsible for the rates and filings; the software ensures the same configured logic is applied consistently every cycle. For a deeper explanation, see our guide to hospital payroll with TDS, PF and ESIC.
Few hospital finance tasks cause more friction than paying doctors. A salaried physician, a visiting consultant who earns per consultation, and a surgeon who shares a procedure fee all need different treatment. Doing it by hand from billing printouts is slow and open to dispute.
The HRMS module supports configurable doctor fee settlements, which means the hospital defines how each doctor is paid and the system applies the rule to the relevant billing activity. Because the data originates in hospital billing, the same figures that the patient paid drive the settlement, and the audit trail records any adjustment. That gives both the doctor and the hospital a clear basis for the payout.
FAQ
Yes. Payroll supports TDS and PF/ESIC deductions, with rates and ceilings configured for your hospital. Because statutory rules change, the configuration can be updated, and your accountant remains responsible for confirming the rates and for filings. Payslips and cycle summaries are produced from the same data.
Yes. Doctor fee settlements are configurable, so consultants on different payment arrangements can be settled from the same billing data. The rules are set per doctor or category, and any adjustment is recorded in the audit trail. Settlement figures draw on the same billing data patients are charged against.
Biometric and access-control devices can be integrated for attendance sync. Each device is scoped and enabled independently, and whether a specific device can be connected depends on its output interface, which is assessed during onboarding. Manual attendance entry remains available for staff or sites without a device.
Yes. The duty roster lets managers plan shifts for doctors, nurses and support staff, and see who is on duty in each department. Roster changes are recorded so cover arrangements can be reviewed later. Managers can review the roster by department before each period begins.
No. The module provides separate views for doctors, nurses and executive or management staff, so each group sees what is relevant to them. Access is further controlled by roles and permissions in System Master. Doctors and nurses see only what they need for their own work.
Yes. Each DevOrbital module can be adopted on its own. A hospital can start with staff, attendance and payroll, then add billing and clinical modules later so doctor settlements and rosters connect to the rest of the operation. Nothing is lost by starting small.
Keep exploring
Finance & Pharmacy
Hospital Payroll in India: TDS, PF and ESIC Explained
● DevOrbital HMS
Finance & Pharmacy · 6 min read
How hospital payroll works in India: shifts, doctor fee settlements, contract staff and the basics of TDS on salary, PF and ESIC, with official sources named.
Read this guideHMS Basics
Hospital Management System Modules List: What You Need
● DevOrbital HMS
HMS Basics · 6 min read
A practical list of hospital management system modules for Indian hospitals: what each does, who uses it, and which to adopt first when budget is limited.
Read this guideHMS Basics
How to Choose Hospital Management Software in India
● DevOrbital HMS
HMS Basics · 6 min read
A step-by-step method to choose hospital management software in India: define needs, shortlist, run a real demo, check data, support and cost structure.
Read this guideTell us about your facility and we will walk you through the modules that fit — one department or the whole hospital.
