Machine integration
Bring punches from fingerprint, face and RFID devices into attendance, roster and payroll without manual registers.
In short
This integration syncs staff attendance and facility access devices, such as biometric, facial recognition and RFID readers, into the HRMS module of DevOrbital HMS. Attendance feeds the duty roster and payroll. Each device is assessed per device and enabled independently, and manual attendance entry remains available as a fallback.
Device types
Data flow
Check-in and check-out events from devices are matched to staff in the directory and shown as attendance, without manual register entry.
Punches are compared with the duty roster and shift schedule so late arrivals, absences and overtime are visible.
Attendance data feeds payroll, including payroll with TDS and PF/ESIC, reducing manual consolidation at month end.
For access control devices, entry and exit events to restricted areas can be logged for review, where the hardware supports it.
Each staff member has a single identity in the HRMS, which devices reference, so joiners and leavers are managed in one place.
Interfaces
Which interface applies depends on the device. We assess each one during onboarding — nothing here is a promise that a specific model works.
TCP/IP network connection
Commonly used by attendance terminals to send punch logs to a server over the local network.
Device SDK or REST API
Commonly offered by the device supplier for reading logs or pushing events; availability varies by device.
Log file export
Some terminals export punch logs as files that can be imported on a schedule, where direct integration is not available.
How we scope it
We list terminals and readers by location and type, and note how each currently stores punches.
We confirm how punches can be retrieved, whether by push, pull or file, and how device user IDs map to staff records.
We test with a small group of staff, checking mapping, duplicates and time synchronisation before wider use.
Terminals are enabled independently, with manual attendance available as a fallback during the transition.
New terminals, replacements and policy changes are handled as separately scoped work.
Benefits
HR no longer re-keys register data before payroll.
Comparing punches with rosters shows gaps while there is still time to arrange cover.
Device-based identification reduces reliance on signed registers.
Access logs, where available, support review of who entered restricted zones.
Feeds into
In practice
Illustrative scenario · not a customer story
Month-end payroll without register matching
HR manager
The HR manager needs to close the month for nurses working rotating shifts. Punches from the ward-entrance terminals have already flowed into attendance, and the system compares them with the duty roster. She reviews a short list of exceptions, such as a missed punch, corrects them with a recorded reason and moves on to payroll. There is no pile of registers to reconcile. This is an illustrative composite, not a real hospital.
Hospitals run around the clock with rotating shifts, so attendance is more than a time-sheet; it feeds rosters, overtime and payroll. The hospital HRMS and payroll module includes a staff directory, attendance, duty roster and payroll with TDS and PF/ESIC, along with doctor fee settlements and separate views for doctors, nurses and executives.
Biometric and RFID integration feeds that module with device punches so the same data drives roster review and payroll. See the hospital management system overview for how HRMS connects to Reports & Analytics. Because roster and attendance share one record, a manager can see at a glance which wards are short on cover and which staff have exceeded planned hours, then act before the shift starts.
Biometric templates are sensitive personal data. Before enabling any device, decide where templates are stored, who can administer the terminal and how long data is retained. In many setups, templates stay on the terminal and only punch events are shared with the HRMS, though this varies by device.
India's data protection law covers digital personal data generally, not only patients' data; our article on DPDP Act obligations for hospitals is a good starting point, and you should take legal advice for your specific case. Our security page summarises how DevOrbital HMS handles isolation, audit logging and backups. For payroll specifics, read hospital payroll with TDS, PF and ESIC.
FAQ
It depends on the device's interface. Many terminals can send punches over the network or export logs, but each device is assessed individually. Manual attendance entry remains available if a device cannot be connected.
How biometric templates are stored depends on the device and the setup we agree. In many cases they remain on the terminal and only attendance events are shared. We will confirm this during scoping.
Yes. Attendance in the HRMS module feeds payroll, which includes TDS and PF/ESIC. How leave and overtime rules apply is configured for your hospital.
The HRMS has duty roster and shift scheduling, and punches are compared against the roster. Specific shift rules are configured per hospital.
Access events can be logged where the hardware supports it. Controlling door locks from the HMS is scoped per engagement.
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Read this guideShare the devices you want connected and we will tell you what it takes — each one is scoped and enabled independently.
